Bizzilo One · Procurement

Purchase order and procurement software. From the reorder level to the vendor's payment.

Bizzilo One Procurement is purchase management software for retailers, brands and distributors. It drafts purchase orders when stock reaches its reorder level, routes them for approval, receives goods with a quantity and quality check, and records the vendor's bill and payment against what arrived, all on the same stock count and ledger as your sales.

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  • Purchase approvals on every plan

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Vendors and price lists

Every vendor, with their own prices. So each order starts from the agreed rate.

Keep each vendor's details, the items they supply and the price you agreed with them. When you raise a purchase order, the vendor's price list fills in the rate, so buyers do not quote from memory or old invoices.

When a vendor revises prices, update the list once and every new order uses the new rate. Changes are tracked, so you can see what a vendor charged before and check each vendor's price for an item before you choose who to order from.

  • Vendor records

    Contact details, the items each vendor supplies and what you owe them.

  • Price list per vendor

    One price list for each vendor, used on every new purchase order.

  • Price changes tracked

    See when a vendor's price changed and what it was before.

Purchase orders and approvals

Purchase orders that draft themselves. And wait for the right person to approve them.

Set a reorder level on each item, for each location. When stock falls to it, Bizzilo One drafts the purchase order to the vendor at their listed price, with the quantity needed to bring stock back up.

With purchase approvals, an order waits for the person who signs off before it goes out. Every order then shows its status, from draft to fully received, so nobody chases a delivery that has already arrived.

  • Reorder levels

    Minimum and maximum levels per item and location draft the order for you.

  • Purchase approvals

    Orders wait for a manager's approval before they go out.

  • Back orders

    Anything the vendor could not supply stays open until it arrives.

Goods receipts

Count it, check it, then stock it. Against the purchase order.

When the delivery arrives, the goods receipt note (GRN) is raised against the purchase order. Your team records what was received and runs a quantity and quality check, so only accepted goods reach sellable stock.

Rejected goods are recorded as warehouse rejections and can go straight back to the vendor. Items tracked by batch or serial number are captured on the receipt, so expiry dates and serial numbers follow the stock from the first day.

  • GRN against the order

    Receive in full or in part; the rest becomes a back order.

  • Quantity and quality check

    Accepted goods enter stock, rejected goods are set aside.

  • Batch and serial on receipt

    Expiry dates and serial numbers recorded as stock arrives.

Vendor bills and payments

Know what you owe, and to whom. Bills recorded against what arrived.

Record the vendor's bill against the goods receipt, so you pay for what you accepted. Each vendor's balance shows bills, payments and what is due, and payment reminders keep you on time with the suppliers you depend on.

Everyday expenses such as rent, freight or packaging are recorded as bills too, so the books show the full cost of running the store.

  • Bills against receipts

    The bill is recorded against the goods you accepted.

  • Vendor payments

    Record payments and see what is outstanding for each vendor.

  • Payment reminders

    Reminders for what you owe each vendor, before it falls due.

Purchase returns and debit notes

Send it back with the paperwork right. Stock and the vendor's balance update together.

Return damaged, rejected or excess goods to the vendor against the original goods receipt. Stock comes down and a debit note is raised for the value, so the vendor's balance is correct before you make the next payment.

Debit note approvals let a manager check returns before they are sent, which matters when returns are frequent or high in value.

  • Purchase returns

    Returned against the goods receipt, with stock updated at once.

  • Debit notes

    Raised for returns and differences, and set off against the vendor's bills.

  • Debit note approvals

    A second pair of eyes on returns before they go out.

Coming soon

What we are adding next. Shown here so you can plan around it.

  • Requests for quotation. Ask several vendors to quote for the same items and compare replies.
  • Landed costs. Add freight and other charges to the cost of the goods they came with.
  • Supplier portal. Vendors see your purchase orders and update their status themselves.
  • Recurring bills. Bills that repeat every month, raised on schedule.

One ledger

Buying and selling on one ledger. Nothing to re-enter at month end.

  1. A goods receipt is posted

    Accepted stock is available to sell at the counter and online at once.

  2. The vendor bill is recorded

    It posts to your books and to what you owe the vendor.

  3. The payment goes out

    The vendor's balance and your books update together.

Purchases and GST in India

Vendor bills that are ready for GST filing. Scoped to businesses registered in India.

GSTIN and HSN on every bill
Vendors carry their GSTIN and items their HSN code and GST rate, so the tax on each purchase is recorded line by line.
Returns prepared from your books
GSTR-1 and GSTR-3B are prepared from your sales and purchases and filed directly from Bizzilo One, with debit notes reflected.
e-Way Bill is coming soon
Generating e-Way Bills for goods on the move is coming soon. Until then, raise them on the government portal.

Checked on 26 September 2026. Confirm how input tax credit applies to your purchases with your CA.

Frequently asked

Questions buyers ask. If yours isn't here, we'll answer it on the demo call.

Procurement software manages how a business buys: vendors and their prices, purchase orders and approvals, receiving goods, vendor bills, payments and returns. In Bizzilo One it shares the stock count and ledger with your sales, so a goods receipt is sellable at once and a vendor bill is in your books without re-entry.

Yes. Set a reorder level on each item for each location. When stock falls to it, Bizzilo One drafts a purchase order to the vendor at their listed price for you to review and approve.

A GRN records what actually arrived against a purchase order. In Bizzilo One the GRN includes a quantity and quality check: accepted goods go into stock, rejected goods are set aside as warehouse rejections, and anything not delivered stays open as a back order.

Create a purchase return against the goods receipt for the items going back. Stock comes down and a debit note is raised for their value, which is set off against the vendor's balance. Debit notes can require approval.

Yes. Purchase approvals are included on every plan, so orders wait for sign-off before they go out. Debit notes have their own approvals.

It depends on the plan: from 50 vendors and 50 purchase orders and bills a month on Start to 2,000 vendors and 1,000 a month on Scale, with add-on packs for more. See the pricing page for every limit.

Requests for quotation are coming soon. Today you can compare each vendor's price list for the same item before raising the purchase order.

By industry

Purchasing, set up for your trade. Distributors, wholesalers, mills and karigars each buy differently.

Safe and supported

Backed by people who pick up the phone. Setup, training and support from our team in Chennai.

  • Help when you need it

    Our team helps with setup, data migration, training and day-to-day questions.

  • Self-service admin

    Manage your store, products, users and settings yourself, without waiting on support.

  • Secure by design

    Encrypted data, role-based access and an audit trail on your books.

Bizzilo One · Procurement

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