Bizzilo One · Inventory

Pharmacy inventory software that counts every batch to its expiry date.

Bizzilo Inventory is pharmacy inventory software for medical stores and chemist chains. It counts every medicine batch by batch with its expiry date, flags batches close to expiry, sends short-dated stock back to the distributor with a debit note, and shows the stock of every store and storeroom in one place.

Start free trial Book a demo
  • 30-day free trial
  • No credit card required
  • Batch and expiry on every goods receipt

In the pharmacy storeroom

Where pharmacy stock goes missing. And how Bizzilo Inventory keeps count.

  1. The problem

    Short-dated batches noticed too late

    A batch close to expiry is usually spotted when a customer points it out or at the yearly count, by which time it can no longer go back to the distributor.

    With Bizzilo Inventory

    Every goods receipt records the batch number and expiry date, and stock is counted batch by batch. Batches close to expiry are flagged in the stock ledger, so staff see what to sell first and what to send back while there is still time.

    Batch tracking is part of the Accelerate and Scale plans.

  2. The problem

    Returns the distributor disputes

    Expired and damaged stock waits in a carton with a handwritten list, and when the credit finally comes it rarely matches what went back.

    With Bizzilo Inventory

    Raise a purchase return against the original goods receipt, for the exact batch and quantity. Stock comes down, a debit note is raised for the value and the distributor's balance is updated in the same step.

  3. The problem

    Breakage and write-offs with no record

    A cracked syrup bottle or a crushed strip is thrown away, and the loss only shows up as a gap at stock-taking.

    With Bizzilo Inventory

    Record it as a stock adjustment with a reason code. Each adjustment keeps the batch, the quantity, the user and the time, so every write-off can be explained later.

  4. The problem

    Two stores and a storeroom, three different counts

    A customer asks for a medicine that is out at one branch, and finding out whether the other branch has it means a phone call and a guess.

    With Bizzilo Inventory

    Each store and the storeroom are locations on one stock ledger. A stock enquiry shows how much of a medicine each location holds, batch by batch, and a sale at either counter updates the count at once.

    Plans include one to five stores and one to five warehouses, with packs to add more.

  5. The problem

    Fast movers that run out on a Sunday

    Common medicines for fever, acidity and diabetes sell every hour, and nobody notices the shelf is low until a customer is turned away.

    With Bizzilo Inventory

    Set a reorder level on each medicine. When stock reaches it, Bizzilo Inventory drafts a purchase order to your distributor at the price on their price list, ready for you to approve.

Batch and expiry

Every batch recorded on arrival. From the goods receipt to the last strip.

When the distributor's delivery arrives, receive it against the purchase order. The goods receipt records the batch number and expiry date for each medicine, and a quantity and quality check sets aside anything damaged in transit as a rejection, so only saleable stock reaches the shelf.

Distributors invoice in boxes and cartons while the counter sells strips. Unit conversions link the two, so twenty boxes of ten strips arrive as two hundred strips of that batch, and every sale takes stock down in strips.

From then on the stock ledger shows how many strips of each batch remain and where they are: the Velachery counter, the Adyar counter or the storeroom. Nothing depends on someone reading the date printed on the carton.

  • Captured on receipt

    Batch number and expiry date on every goods receipt line.

  • Checked before stock

    Damaged or wrong items are set aside as rejections.

  • Counted by batch

    Stock for each batch, in the unit you sell, at each location.

Batch tracking is part of the Accelerate and Scale plans. Unit conversions are on every plan.

Near expiry and returns

Sell it first or send it back. Before the date decides for you.

Batches close to their expiry date are flagged in the stock ledger. For each one you decide what happens next: move it to the front of the shelf, return it to the distributor while they will still accept it, or, if it has expired, write it off.

A return goes back against the goods receipt it came in on, so the batch, the quantity and the purchase price are already known. Bizzilo Inventory raises the debit note and reduces the distributor's balance, and debit note approvals let the owner check returns before they leave the store.

Expired, broken or recalled stock that is not going back is adjusted out with a reason code. Each adjustment keeps the batch, the user and the time, so the stock ledger explains every strip that left without a bill.

  • Near-expiry flags

    Short-dated batches stand out in the stock ledger.

  • Returns by batch

    Purchase returns against the goods receipt, with a debit note.

  • Write-offs with a reason

    Expired or broken stock adjusted out with user and time.

Stores and reordering

One stock ledger for every branch. And orders that start themselves.

Add each store and the storeroom as a location. Stock is counted in each place, batch by batch, and a stock enquiry answers the counter's everyday question: is it here, and if not, which branch has it.

Set reorder levels for each medicine. When stock reaches the level, a purchase order is drafted to the distributor at the price on their price list. Approve it, send it, and receive the delivery against it; if the distributor sends less than you ordered, the balance stays open as a back order.

Staff sign in with their own login, and roles decide who can receive goods, adjust stock or approve a return.

  • Stores and storeroom

    Every location on one stock ledger, counted by batch.

  • Reorder levels

    Purchase orders drafted at the distributor's price.

  • Staff roles

    Only the right people receive, adjust or return stock.

Getting started

Set up stock for your pharmacy. Start with an honest count.

Count what is on the shelf before you begin, batch by batch. Our team in Chennai helps you move your medicine list and opening stock across.

  1. Bring in your medicine list

    Upload names, barcodes, prices and tax rates from a CSV file, or add medicines one by one.

  2. Link your units

    Set how many strips are in a box and how many boxes are in a carton, so purchases and sales convert on their own.

  3. Switch on batch tracking

    Turn on batch tracking for medicines with expiry dates, and record your opening stock with each batch and its expiry.

  4. Add your stores and storeroom

    Create a location for each branch and the storeroom, so every count belongs to a place.

  5. Set reorder levels and distributors

    Add your distributors with their price lists, and set reorder levels on the medicines you sell every day.

Works with the rest of Bizzilo One

Stock is one part of the pharmacy. The counter, purchases and accounts run on the same ledger.

Pharmacy software: everything Bizzilo One does for pharmacy

Pharmacy records in India

Purchase records and GST for chemists. Kept in the same stock ledger.

Purchase records by batch
Rule 65(4) of the Drugs and Cosmetics Rules, 1945 asks a retail chemist to keep purchase records with the date, the supplier and their licence number, the drug, its quantity, its batch number and its manufacturer. Goods receipts in Bizzilo One record the date, the distributor, each medicine, its quantity and its batch.
Records kept for two years
Rule 65(7) asks for these records to be kept for at least two years from the last entry. Every goods receipt, return and adjustment in Bizzilo One is logged with the user and the time.
GST on purchases and returns
Since 22 September 2025, most medicines are taxed at 5%. Distributor bills, purchase returns and debit notes post to your books, and GSTR-1 and GSTR-3B are prepared from them and filed directly from Bizzilo One.

Rules and rates checked on 26 September 2026. Confirm your record-keeping with your pharmacist in charge and each product's GST rate with your CA.

Frequently asked

Questions buyers ask. If yours isn't here, we'll answer it on the demo call.

Pharmacy inventory software keeps count of every medicine a pharmacy holds, batch by batch, with expiry dates, across its stores and storeroom. Bizzilo Inventory records batches on the goods receipt, flags batches close to expiry, handles returns to distributors and drafts purchase orders at reorder levels.

Record the batch and expiry of every delivery, count stock in the unit you sell, check near-expiry batches every week, return short-dated stock while the distributor still accepts it, write off breakage with a reason, and set reorder levels on your fast movers. Bizzilo Inventory keeps each of these steps on one stock ledger.

Batches close to their expiry date are flagged in the stock ledger, so you can see which strips to sell first and which to return to the distributor. Batch tracking is part of the Accelerate and Scale plans.

Yes. Raise a purchase return against the original goods receipt for the batch and quantity going back. A debit note is raised for the value, stock comes down and the distributor's balance is updated. Debit note approvals let a manager check returns first.

Yes. Each store and storeroom is a location on the same stock ledger, and a stock enquiry shows how much each one holds, batch by batch. Plans include one to five stores and one to five warehouses. Stock transfers between locations are coming soon.

Batch number tracking is part of the Accelerate and Scale plans. Stock tracking, unit conversions, reorder levels, purchase returns and debit notes are on every plan. The pricing page compares the plans in full.

Automatic batch selection at the counter is not covered on this page. Bring a note of how your counter chooses batches today to a demo, and we will walk through how Bizzilo One fits your process.

Keep exploring

Bizzilo Inventory for other trades. The same product, set up for how each trade sells.

Bizzilo Inventory for pharmacies

Start your free trial for 30 days. No credit card. Set up with our team in Chennai.

Start free trial Book a demo